Microsoft describes the necessary steps in their help page Delay the delivery of all messages. Rules in Outlook are exactly the means helping us solve the problem with the immediate sending of emails.
You do not need to program, it is just a few clicks. This means that Outlook can automatically do things when certain preconditions are true. Microsoft Outlook knows processing rules. Create a rule in Outlook: Delay send for all messages We should have a possibility to send an email not immediately, but let it rest some minutes in the outbox so that we can still modify it if necessary. Therefore it does not matter if your email arrives some minutes earlier or later. This means that no real time communication is taking place, but rather a postcard or a letter: the receiver reads when she has time to. This has to do with professionalism.Įmail is an asynchronous media. And it is on not wanting to hassle the receiver with two emails when one suffices. It is not just on terms like embarrassing, albeit it being possibly true when taking a wrong phrasing and recognizing, but usually it’s inaccuracies. Usually you recognize right after sending, slapping on your forehead and saying “Geez, this is how it should have been,” but now Outlook already sent out the email. So an attachment you wanted to pass is missing.
An email is quickly sent, and often sent too quickly.
How often do you get an email, and then one more, handing you the attachment, or correcting a date or re-phrasing a sentence? This can be fixed on the sender side, by delaying the send process and thus get a small time buffer in Outlook.Įmails with Outlook and Exchange are still default in business life.
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